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R.J. General Builders, Inc.

Construction Bookkeeper & Administrative Assistant

Company: R.J. General Builders, Inc.

Location: Remote - Colombia

Job Type: Part-time, Independent Contractor

Pay: $12-$18 USD per hour, based on experience

Hours: Approximately 15 hours per week, with the possibility of additional hours as business needs grow

About the Role

R.J. General Builders, Inc. is looking for a detail-oriented Construction Bookkeeper & Administrative Assistant to support our bookkeeping, project accounting, and day-to-day administrative operations.

This role is a good fit for someone who understands construction bookkeeping, is comfortable working in QuickBooks Online, and can keep financial records and project documentation organized. The position is remote and requires some overlap with California business hours.

Key Responsibilities

Bookkeeping and Financial Support

Maintain financial records and perform account and bank reconciliations in QuickBooks Online.
Track project costs and assist with job costing to help monitor expenses and project performance.
Prepare invoices, progress billings, and accounts receivable records.
Review vendor invoices, track accounts payable, and maintain accurate payment records.
Help monitor cash flow and prepare basic financial reports.

Construction Project Administration

Organize project files, contracts, invoices, and related documentation in Google Shared Drive.
Maintain subcontractor records, insurance certificates, licenses, and other compliance documents.
Assist with scheduling, follow-ups, and routine administrative coordination.
Document recurring processes and help improve administrative workflows.
Provide occasional support with basic marketing tasks as needed.

Qualifications

Experience in bookkeeping, office administration, or project accounting within the construction industry.
Hands-on experience with QuickBooks Online, including accounts payable, accounts receivable, reconciliations, and job costing.
Familiarity with construction invoices, project expenses, and financial documentation.
Experience using Google Drive, shared folders, and spreadsheets.
Strong attention to detail, organization, and written communication skills.
Ability to work independently and communicate reliably in a remote environment.
Availability to overlap with California business hours.

Preferred Qualifications

Experience working with a general contractor or a company managing multiple construction trades.
Familiarity with contracts, change orders, progress billing, or estimating support.

What We Offer

Remote work arrangement.
Flexible part-time workload, starting at approximately 15 hours per week.
Compensation of $12-$18 USD per hour, depending on experience.
Potential for additional hours as business needs grow.

How to Apply

Please include a brief note describing:

Your experience with bookkeeping or accounting for a construction company.
How you have used QuickBooks Online, especially for job costing, invoicing, and accounts payable/receivable.
A process or workflow you have improved in a previous role.

R.J. General Builders, Inc. is an equal opportunity employer.

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Construction Bookkeeper & Office Administrator

Location: Remote -- Colombia

Engagement: Independent Contractor

Schedule: To be determined; regular overlap with California business hours required

Put your construction bookkeeping experience to work in a role where your ideas are welcome.

R.J. General Builders, Inc. is a California-licensed general contractor specializing in residential remodeling. Our projects range from smaller renovations to large, complex remodels involving multiple trades. We're a small team that values clear communication, keeping our commitments, and doing right by our clients.

We're looking for someone who can keep our books, project information, and day-to-day administrative work organized. You'll work closely with the person who currently manages many of these responsibilities, and with the company owner. You'll have time to learn how the business operates, then take ownership of recurring tasks and suggest better ways to manage them.

This is a remote role. You'll meet regularly with the California team by video, communicate primarily by email, and coordinate working hours that allow for overlap. The exact schedule has not been set.

Key responsibilities

Maintain accurate records in QuickBooks Online, including expense categorization and bank and credit card reconciliations.
Track labor, material, and subcontractor costs by project to support job costing.
Create client invoices and progress billings; monitor receivables and follow up on outstanding invoices.
Organize vendor invoices and help coordinate accounts payable.
Keep cash flow information current and prepare regular financial reports for the owner.
Organize contracts, change orders, proposals, receipts, and project files in Google Shared Drive.
Track subcontractor licenses, insurance documents, renewals, and other compliance records.
Support scheduling, calendars, and day-to-day administrative needs.
Help develop practical workflows and documentation, with occasional support for basic marketing tasks.

Required Qualifications

At least three years of construction office management and bookkeeping experience, including hands-on work with construction or project-based accounting.
Proficiency with QuickBooks Online and experience with job costing, accounts receivable, and accounts payable.
Experience organizing files in Google Shared Drive and working with spreadsheets.
Strong organization, careful follow-through, and clear, timely communication.
Ability to manage priorities independently while working remotely with a team in California.

Preferred Qualifications

Experience supporting a general contractor on projects involving multiple trades.
Familiarity with construction contracts, change orders, progress billing, or estimating support.

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Construction Bookkeeper & Administrative Assistant

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